Executive Assistant / Corporate Services and Relations Manager

Posted 05 Jul 2019


Ho Chi Minh (Admin & HR)


For the initial stage, the executive assistant will need to help on below for the pre-opening:

  • to help us liaise and follow thru with lawyer, accountant, auditor, tax agent with regards to incorporation and setup of VN company
  • to source and shortlist lawyer, accountant, auditor, tax agent
  • to source for preliminary office for Pioneer team
  • to source and interview Pioneer team (5-8pax) for shortlisting and hiring
  • to help in company bank account opening
  • to perform market research and analysis of VN market and other markets
  • any other admin duties, ad-hoc projects or tasks as and when needed

After our business started, the candidate need to support on the business operations (about 6month to 1 year), after this if our director find that you are capable for other position, he might transfer you to other role or if you prefer to handle what you are doing, you may maintain the position.

The JD for business started (post launch) as below r Reporting to the Regional Managing Director based in Singapore, you will support and assist him in the best degree to ensure the betterment and growth of the businesses in Vietnam

Administrative, Secretarial and Business Support:

  • Perform the role of Executive Assistant to support the Regional Managing Director in all aspects of administrative and secretarial support mainly for the businesses in Singapore
  • Handle administrative, secretarial support, coordination, follow up and liaise via phone calls or meetings on behalf for matters assigned
  • Perform market research and competitors’ analysis (i.e pricing, strategies and product mapping etc) for businesses in Vietnam market and/or within Asia Pacific region (as and when required)
  • Co-support to backup other team members to ensure the smooth running of the businesses in Singapore in the event of contingency arises
  • As part of corporate services and ongoing improvement, you will perform continuous review and analysis of the running performance of respective functions/departments and propose suggestion to ensure improvisation of the businesses as a whole
  • Act as a Team Coordinator to support the Regional Managing Director to launch new business offerings in Singapore such as preparation of marketing collaterals, proposals and quotations as well as consolidating and proper documentation of resource database
  • Any other tasks, projects and/or confidential matters assigned as and when needed

External Relations:

  • Responsible for corporate communications and public relations related to the businesses in Vietnam, and work toward building strong relationship with media, press, journalists etc
  • Maintain good positive relations with external parties/stakeholders such as clients, jobseekers, industry partners, government and statutory agencies and others etc
  • In-charge of company’s events such as press conferences, career and industry events should the needs arise
  • Continuously drive ongoing efforts to reach out to clients to ensure good service delivery and ensure communication to the delivery team should corrective actions for improvisation need to be in place
  • Co-support to backup for client liaison and relationship building from overseas such as South East Asia or the greater of Asia including but not limited to China
  • Co-support to backup to drive winning partnership and/or strategic collaboration in Singapore with industry partners such as universities, schools, private sectors or even government agencies that lead to growth in mindshare and positive brand awareness
  • Any other tasks and projects assigned as and when needed


MNC Company

How to Apply

email your CV with photo to [email protected]